Event Positions & Job Responsibilities

The following positions may not be available for all camp offerings. Specialty camps may have different requirements for hire. These requirements will be communicated during the hiring process.

Table of Contents

  1. Head Counselor
  2. Counselors
  3. Community Leader
  4. SIT
  5. Event Administrator
  6. Event Director
  7. Story Director
  8. Teacher
  9. Wardrobe
  10. Makeup & Accessories
  11. Sets & Props Head
  12. Game Systems Head
  13. Medical Wellness
  14. Volunteers

Head Counselor

Responsibilities:0K6A8402

  • Arrive to load in and load out location on time and prepared to work. Responsible for packing waivers for the event.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the workshop flow director.
  • Participate in registration to receive all waivers and to assign counselors by gender to groups of participants.
  • Schedules counselors for Night Hawk duties. One girl and one boy counselor should be assigned each evening, and the schedule should be rotated.
  • Keep open communication with event director about the general wellness of the event.
  • Works with medical wellness to ensure the overall well-being and safety of the participants, volunteers, SITs, and staff at the event.
  • Be prepared to mentor, supervise, and evaluate Staff-in-Training and/or counselors and/or Community Leaders during the event.
  • Perform all counselor duties (see below).
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Counselors

Responsibilities:

  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for the first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the workshop flow director.
  • Be prepared to support workshops.
  • Each counselor will be assigned a group of participants. Counselors are responsible for the whereabouts of their group at all times. Counselors are also responsible for participant attendance at workshops, meals, etc.
  • Responsible for Night Hawk duties
  • Responsible for bunking with and checking in their group each evening.
  • Must attend all community meetings and encourage camp spirit through participation and enthusiasm.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Community Leader

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A Community Leader (CL) is a member of the Wayfinder Experience community who wishes to attend an event at a discounted price. CLs must fill out an application and return it to the WFE office by the stated deadline to be considered. The WFE will consider applicants based on contribution to the community, financial situation, and event need. CLs must contribute positively to the community by fully and willingly participating in workshops, following camp guidelines, and providing a good example for other campers.

  • Eligibility for CLs begins at age 15.
  • CLs receive a discount established by the Hiring Board or event administrator.
  • CLs are legally considered campers and must follow all camper procedures and requirements.
  • WFE’s Hiring Board is under no obligation to hire any CL into a paid position or to renew a term of CLdom.
  • Follow the participant guidelines.
  • Support the community through participating in workshops, clean up, and participant bonding.

Staff in Training

A Staff in Training (SIT) is a member of the Wayfinder Experience community who is training to become a staff member. SITs receive a discount for working in a department under a department head. SITs must fill out an application and return it to the WFE office by the stated deadline to be considered. The WFE will consider applicants based on contribution to the community, promise, previous experience, and event need. SITs must contribute positively to the community by fully and willingly participating in workshops, following camp guidelines, and providing a good example for other campers.

  • Eligibility for SITdom begins at age 15 for day camps and 16 for overnight camps provided the applicant meets the criteria explained below.
  • An applicant should have attended at least two official Wayfinder Experience events, preferably week-long summer camps, to be eligible for the position of SIT. (Events such as Mythix, Bootleg, etc. do not count.)
  • Prospective SITs may apply in any and/or all of the following Departments for an event: Administration/Direction, Costuming/Makeup, Sets & Props, Game System, Story, Theatre, Play, Wellness, Weefinder. The WFE Hiring Board will place the applicant in an area at an event based on availability and the event’s needs.
  • SITs receive a discount established by the Hiring Board or event administrator.
  • SITs are legally considered campers and must follow all camper procedures and requirements.
  • SITs must report to their Department Head for assignments, with questions, etc. In turn, Department Heads are responsible for the training and treatment of their SITs.
  • Any difficulties felt by either the SIT or the Department Head in terms of their working relationship should be directed to Wellness, and thenceforth to the Director and Hiring Board to be dealt with accordingly by any or all of these forces.
  • SITs will be evaluated at the end of the event by their immediate supervisor.
  • SITs may establish themselves in a certain Department, but are required to diversify. For example, an SIT may be primarily in sets and props but must learn how to teach basic workshops as well.
  • Ideally, an SIT should expect to be in the position of SIT for a minimum of two years before becoming eligible to be a paid staff member. If an SIT shows exemplary mastery and potential in all aspects of camp, they may become eligible for a staff position sooner.
  • Anyone is eligible to become a staff member at 18 years of age.
  • WFE’s Hiring Board is under no obligation to hire any SIT into a paid staff position or to renew a term of SITdom.
  • WFE’s Hiring Board reserves the right to make any staffing changes necessary and proper for the betterment of the Wayfinder Experience.

Event Administrator

Responsibilities:IMG_1613

  • Know and/or establish the specifics of an event, ie. Times, dates, personnel, emergency information, on-site contacts, etc. and be the hub of communication for the event.
  • Communicate with the event director all details of the event and other necessary information.
  • Prepare registration system before the event and bring the proper registration materials to the event.
  • Prepare the computer and printer for packing before the event.
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting.
  • Responsible for registration and money collection.
  • Responsible for all credit cards and petty cash and their distribution.
  • Make sure all office supplies are adequate and available during an event.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties- night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate a Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Workshop Flow/ Event Director

Responsibilities:

  • Coordinate with administrators (WFE full time employees) for event specifics, ie. Times, dates, personnel, emergency information, on-site contacts, etc.
  • Create a schedule for the event, filling workshops with the appropriate teachers. Provide this schedule to staff as soon as possible, but no later than 2 days before the event.
  • Plan a time for an opening staff meeting the day of the event. Communicate to all staff and volunteers this time and location.
  • Coordinate a load in and load out time with production heads. Communicate to all staff, volunteers, and SITs times and locations for load ins and load outs.
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting.
  • In the absence of an event administrator, be the sole communication hub for the event and all persons involved- staff, participants, land contacts, parents, etc.
  • Check in with all staff members during the event. Make sure that the Adventure Game is progressing in a timely and organized fashion.
  • Assign staff and SITs for wake up calls (one girl and one boy).
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties- night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate a Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Story Director

1186012_10152232034438712_1982969066_nResponsibilities:

  • Communicate to workshop director any time needs and special workshops to be worked into the schedule.
  • Contact the Story Board with questions and concerns.
  • If possible, provide all staff with story background, flows, and character sheets before the event.
  • Send production and costume lists to the heads of the specific departments.
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Arrive to the event with all story elements ready- flow sheets, character sheets, etc. Little preparation should occur at the event itself.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the workshop flow director. Provide the workshop flow director with an SPC Meeting schedule.
  • Provide a linear and organized story experience, from introduction to SPC meetings to character development.
  • Keep in touch with all department heads and make issues and requests known immediately.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties- night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate a Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Teacher (Play or Theatre)

Responsibilities:

  • Get in touch with the workshop flow director for schedules and workshops.
  • Prepare any workshops for which you are responsible.
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for the first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the workshop flow director.
  • Be prepared to perform all camp counselor duties- night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate a Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Wardrobe Head

Responsibilities:wfe staff

  • Receive production lists from story director as soon as possible before the event. Contact necessary persons for coordination of special costuming, patterns, etc.
  • Coordinate a load in and load out time with production heads. Communicate to all staff, volunteers, and SITs times and locations for load ins and load outs.
  • Arrive to load in and load out locations early the day of the event or the day before the event to organize the following items to be taken to the event:
  • All costumes
  • Belts (unless M&A is hired)
  • Prosthetics and wigs (unless M&A is hired)
  • Jewelry (unless M&A is hired)
  • Furs, hats, masks, gloves, headpieces (unless M&A is hired)
  • Makeup (unless M&A is hired)
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the workshop flow director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties- night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate a Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Sign out and sign in all costumes & accessories in use for the game
  • Ensure that all costumes & accessories are returned in an acceptable condition and washed if necessary
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Makeup and Accessories Head

Responsibilities:

  • Receive production lists from story director as soon as possible before the event. Contact necessary persons for coordination of special items, materials, etc.
  • Coordinate a load in and load out time with workshop director and fellow production heads. Communicate to all staff, volunteers, and SITs times and locations for load ins and load outs.
  • Arrive to load in and load out locations early the day of the event or the day before the event to organize items to be taken to the event.
  • Arrive to load in and load out locations early the day of the event or the day before the event to organize the following items to be taken to the event:
  • Belts
  • Prosthetics and wigs
  • Jewelry
  • Furs, hats, masks, gloves, headpieces
  • Makeup
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the workshop flow director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties- night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate a Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Sets and Props Head

1236503_977046913317_1290384122_nResponsibilities:

  • Receive production lists from story director as soon as possible before the event. Contact necessary persons for coordination of special items, materials, etc.
  • Coordinate a load in and load out time with workshop director and fellow production heads. Communicate to all staff, volunteers, and SITs times and locations for load ins and load outs.
  • Arrive to load in and load out locations early the day of the event or the day before the event to organize items the following items to be taken to the event:
  • Set materials requested by storywriter
  • All props requested by storywriter
  • Decorating material
  • Tiki torches and other set light sources
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the workshop flow director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties- night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate a Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Return all materials taken in an orderly fashion
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Game System Head

Responsibilities:

  • Receive production lists from story director as soon as possible before the event. Contact necessary persons for coordination of special items, materials, etc.
  • Coordinate a load in and load out time with workshop director and fellow production heads. Communicate to all staff, volunteers, and SITs times and locations for load ins and load outs.
  • Arrive to load in and load out locations early the day of the event or the day before the event to organize the following items to be taken to the event:
  • Weapons (swords, shields, bow & arrows, spears, or any special weapons requested by storywriter)
  • Magic System (unless the storywriter has specifically instructed that there is no magic system needed)
  • CTF materials, including flags, cones, and ropes
  • New Games materials such as balls and discs
  • Pouches
  • Spirit costumes
  • Personal light sources
  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the workshop flow director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties- night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate a Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Medical Wellness

Responsibilities:1238020_977030286637_1646048064_n

  • Arrive to load in and load out location on time and prepared to work. Responsible for packing medical equipment, supplies, and the health form filing box.
  • Arrive to the event in time for first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the workshop flow director.
  • Participate in registration to receive all medications and special instructions from parents. Events like lice and general health checks may be necessary.
  • Speak with event director and head counselor about any medical issues.
  • Works with the head counselor to ensure the overall well-being and safety of the participants, volunteers, SITs, and staff at the event.
  • Responsible for upkeep and administration of all medications and first aid supplies.
  • Responsible for in-game wellness packs (whistles, lights, etc.).
  • Be prepared to perform all camp counselor duties- night check-in, participant bonding, clean up, etc.
  • Be prepared to mentor, supervise, and evaluate a Staff-in-Training during the event.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.

Volunteers

Responsibilities:

  • Arrive to load in and load out location on time and prepared to work.
  • Arrive to the event in time for the first staff meeting. You are responsible for knowing when and where this meeting occurs.
  • Become familiar with and follow the schedule accordingly. Bring up any concerns with the workshop flow director.
  • Be prepared to teach workshops.
  • Be prepared to perform all camp counselor duties- night check-in, participant bonding, clean up, etc.
  • Be prepared to help in any and all aspects of the camp- production, wellness, story, flow management, or teaching.
  • Be prepared to take part in the Adventure Game.
  • Adhere to the WFE Rules and Responsibilities during all times of the event.